Silver Lining to "The Cloud"

Whether you're a new scratch agency or a veteran office with multiple carriers, one issue both face is the cost of infrastructure. Have you ever priced an agency management system? They're not cheap. Not to mention the maintenance fees and training needed.

Let me take a moment to say that I'm not anti-management system, on the contrary. They're indispensable. But, considering the fees associated I am saying that there might be an easier more affordable way for agencies that are struggling with upfront investment revenue.

I'm talking about cloud computing. Ok, stop; take a breath and relax. This isn't going to be too hard for you to understand.  It's actually quite simple.

Imagine a folder that you can put on the desktop of all the computers in your office, as well as all of your mobile phones.  Everything you put in this folder can be accessed at any of those workstations, regardless of which one originally stored it.  

So for example, if agent A creates a file or contact note for prospect Smith, it can be accessed by all other agents in the office on their device as long as it was stored in the folder connected to "the cloud." Effectively it sets up a cheap and easy network between all of your computers, tablets and smart phones.

So where is this "cloud?"  As I mentioned above there is a cost benefit associated with cloud computing in regards to infrastructure.  The short non-technical way of putting it is that instead of having to buy large computer servers or memory banks and storing them in-house, there are companies out there that will do this for you.  In essence, your files are stored securely on their servers and able to be accessed from anywhere you have internet. 

One other benefit of storing information this way is that if your computer crashes you won't lose or have to replace valuable files.  Simply log on through another work station or mobile phone and you will be able to continue business as if nothing had happened.

Even if you already have access to an agency management system I recommend taking a serious look at the benefits of cloud networking all of your devices.  If nothing else it would be a great way to take pictures of a risk and store them for any other agents or CSR's to pull up back at the office.

For further explanation by a true computer professional follow this link:

Introduction To Cloud Computing

Also check out Dropbox.com or do a Google search for other websites that provide cloud storage.